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Security · 16 October 2026

An online meeting security checklist

Ten checks that keep meetings private and orderly.

Before the meeting

Use a unique link for each important meeting, add a passcode and turn on the waiting room. Share the link only with people who need it.

At the start

Admit people by name. Check who is in the participant list and remove anyone you do not recognise. Lock the meeting once everyone has arrived.

During the meeting

Allow screen sharing only for presenters. Close other windows before you share. Be careful what appears in notifications.

Recording and files

Tell people before you record and store files securely on your own computer. Do not share links to recordings publicly.

Accounts

Turn on two-step sign-in with an authenticator app or a passkey, and sign out of devices you no longer use.

After the meeting

End the meeting for everyone and, for recurring rooms, change the passcode if you suspect the link leaked.

Step-by-step guides

How to use the waiting roomHow to set a meeting passcode

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